Most Common Mistakes People Make With Airport VIP And Car Services

10 Common Mistakes People Make with Airport VIP & Car Services

In today’s fast-paced world, airport VIP and car services have become essential for travelers seeking convenience, comfort, and efficiency. These services offer a range of benefits, from expedited check-ins to luxurious transportation. 

However, many people make common mistakes when using these services, leading to unnecessary stress and complications. 

This article explores the top ten mistakes to avoid, ensuring your next travel experience is smooth and enjoyable.

10 Common Mistakes People Make with Airport VIP & Car Services

1. Booking at the Last Minute

One of the most frequent errors travelers make is waiting until the eleventh hour to book their airport VIP or car service. This can result in limited availability of preferred services, higher prices due to last-minute demand, and potential booking errors or miscommunications. 

To avoid these issues, it’s crucial to book as soon as your travel plans are confirmed. 

Consider setting reminders for yourself to book services in advance or using a travel management app to streamline the process. Early reservations often lead to better rates, more time to plan and communicate specific needs, and reduced stress.

2. Not Researching the Service Provider

Choosing a reputable service provider is crucial for a positive experience. Many travelers overlook this critical step, leading to potential disappointments or even safety concerns.

Take the time to read customer reviews on multiple platforms, check industry ratings and certifications, and ask for recommendations from frequent travelers or your network. 

Be wary of consistently poor reviews, unclear or unprofessional communication, and reluctance to provide detailed information about services. A reputable company ensures reliability, professionalism, and peace of mind regarding safety and security.

3. Overlooking Hidden Fees

Hidden charges can quickly turn a seemingly good deal into an expensive nightmare. Being vigilant about pricing is essential to avoid unpleasant surprises. Common hidden charges include:

  • Fuel surcharges
  • Gratuities or service fees
  • Additional passenger fees
  • Waiting time charges

To protect yourself, always request a detailed breakdown of all charges and inquire about potential additional fees based on your specific needs. Ask for a written quote that includes all fees and charges. 

Reading the fine print helps you understand the full cost of the service, allows you to compare prices accurately between providers, and prevents misunderstandings and disputes.

4. Failing to Communicate Special Requirements

Clear communication is key to ensuring your needs are met. Many travelers assume service providers can anticipate their requirements, leading to disappointment or inconvenience. 

Whether you need accessibility accommodations, child seats, extra luggage space, or a specific vehicle type, it’s crucial to communicate these needs at the time of booking. 

Follow up with a written confirmation of your requirements and double-check that they have been noted before your travel date. This approach ensures the service provider can meet your specific needs, reduces the chance of last-minute issues, and improves overall satisfaction with the service.

5. Not Having a Backup Plan

Even with careful planning, unforeseen circumstances can arise. Having a contingency plan is crucial for a stress-free travel experience. Potential issues may include flight delays or cancellations, traffic or weather-related delays, or last-minute service provider cancellations. 

To prepare for these scenarios, have contact information for alternative service providers, know your options for public transportation or ride-sharing services, and keep emergency contact numbers handy, including your hotel and airline. 

Being flexible reduces stress in case of unexpected changes, allows for quick problem-solving, and ensures you’re not left stranded or inconvenienced.

6. Ignoring the Cancellation Policy

Cancellation policies can vary significantly between service providers. Overlooking these terms can lead to financial losses or disputes. Some providers offer full refunds with sufficient notice, while others may charge partial fees for cancellations. Last-minute cancellations often incur full charges. 

To protect yourself, read and understand the cancellation policy before booking, consider travel insurance for added protection, and keep records of all communications regarding cancellations or changes. 

Being aware of these policies can help you avoid potential financial implications such as loss of deposit, rebooking fees, or impacts on future bookings with the same provider.

7. Providing Incorrect Flight Information

Accurate flight details are crucial for airport VIP and car services to function smoothly. Incorrect information can lead to missed connections and wasted time. 

Double-checking your flight information ensures the service provider can track your flight in real-time, allows for adjustments in case of delays or changes, and reduces stress and potential miscommunications. 

Consider using apps for real-time updates, as many service providers offer flight tracking features. Sharing your flight number with the service provider enables automatic updates and helps prevent issues like the service arriving too early or late, potential no-show fees, or missed flights.

8. Overpacking for VIP Services

While VIP services often offer more flexibility with luggage, overpacking can still cause issues and reduce the overall comfort of your journey. Be mindful of vehicle space constraints, airport VIP lounge storage limitations, and potential extra fees for excessive luggage. To travel more efficiently, consider these packing tips:

  • Use packing cubes or compression bags
  • Choose versatile clothing items
  • Consider shipping some items to your destination

Traveling light offers benefits such as easier navigation through airports and security, more comfortable rides in luxury vehicles, and reduced stress and physical strain.

9. Not Tipping Appropriately

Tipping etiquette for VIP services can be confusing, especially when traveling internationally. Understanding local customs and appropriate amounts is crucial. Some services include gratuities in the overall price, while others expect separate tips for drivers, porters, and assistants. 

Tipping amounts may vary based on the level of service provided. In the US, generally, 15-20% of the service cost is appropriate. For exceptional service, consider tipping more. However, in some countries, tipping may not be expected or may be considered offensive. 

Research tipping customs at your destination, be prepared with local currency, and when in doubt, ask the service provider about tipping expectations.

10. Forgetting to Follow Up After Service

Providing feedback after using airport VIP and car services is often overlooked but can be beneficial for both you and the service provider. Feedback helps service providers improve their offerings, allows you to address any issues or concerns, and provides valuable information for future travelers. 

It can identify areas for improvement, recognize exceptional staff members, and help companies tailor their services to customer needs. 

Maintaining a good relationship with service providers can lead to potential future upgrades or special offers, personalized service based on your preferences, and a smoother booking process for repeat customers.


In conclusion, airport VIP and car services can greatly enhance your travel experience when used correctly. By avoiding these common mistakes, you can ensure a smoother, more enjoyable journey from start to finish. Remember to book early, research thoroughly, communicate clearly, and stay flexible. 

With these tips in mind, you’ll be well-equipped to make the most of these premium services and enjoy stress-free travels.

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Shakil Morad

Google & HubSpot Certified Full-Stack Digital Marketer and Branding Specialist Specializing in Visual Branding, White-Hat SEO, Social Media Management, and Web Design.

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